accredit crew - plan meals - control budgets

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Welcome to eventree

About eventree

Crew & Artist Accreditation

eventree is a flexible, web-based event accreditation system, designed to allow event organisers to manage their crew, artists and suppliers in one place, without having to do all the work themselves.

Developed after 10 years working with some of the UK's best events from pre-production to the field, we know the frustrations of event organisers, and this system sets out to eliminate those.

Distribute tickets, meals and budgets to your team leaders to organise, or do the work yourself. Importing data from your usual spreadsheets or simply copying & pasting means it’s all done in no time and a full audit trail means you can see who has done what and when.

Modules

What we offer

Accreditation
Meals
Applications
Finance
Resources
Passouts

Accreditation

It’s one thing to get all your crew nicely organised in advance of your event, but how do you then ensure they are securely and swiftly granted access to site?

Our tried-and-tested hardware has been built for festival conditions. It still works when the internet falls over or if there’s a power cut. It works in the rain and can even be set up to work when there is no internet on site. Our networking also allows for long-range signals so we can process cars in lanes.

Passouts

  • Prevent ticket fraud, touting and wristband pass-backs
  • Maximise the security of your perimeter
  • Limit the number of times your crew or public can leave and re-enter site
  • Connect people to their wristband to identify lost children or teenagers
  • Stolen or inactive wristbands cannot be used to gain access to the event

Meals

Forget the nightmare of chopping up thousands of coloured paper tokens, because there is an incredibly simple and effective solution to your meal ticketing: eventree’s built in meal redemption module.

Use as a stand-alone system, or as part of your crew & artist management, the meals system generates huge cost savings and efficiency.

  • Meals are organised in advance of the event
  • By asking when they are needed, wastage is reduced
  • Full control makes meal planning easier for your canteen
  • Crew receive a single hard-wearing ticket which they present each time at the canteen or they can simply turn up with their wristband as long as it has a barcode / QR code on it
  • Meals can be added / changed on the software without needing to see the ticket
  • We provide your canteens with equipment to scan tickets and wristbands

Applications

If you invite people to apply to work at your event, as traders, volunteers, artists etc, eventree generates online forms for applicants to complete, to save you wading through hundreds of emails and transferring data manually.

Application forms can be configured with any number of questions and supporting documents to be uploaded by applicants. Rules configured within eventree will automatically sort applications based on your criteria. For example, you could automatically reject all bar staff applications from people who are under 18. Forms can also be customised to match your website so they can be integrated seamlessly.

Our document management system allows you to vet all necessary documents from traders and easily see who has yet to provide everything you need. Traders can log in and update any out of date documents without having to email them to you separately. Documents are stored in one place for your licence inspection.

Finance

Ever wonder where all your festival cash has gone? Do you need a control mechanism for managers who do a great job, but who always seem to need ‘just a bit more money’?

Our finance module lets you distribute budget to your managers and their teams. Manager fees are incorporated and you can see exactly where the cash is going.

  • Send purchase orders
  • Create invoices
  • Schedule payments to suppliers
  • Cashier function on site for swift, accurate payments
  • Full logging for year-on-year analysis

Resources

Tired of losing essential items on site? Want to stop drills, extension leads and tables going missing?

With eventree, simply allocate resources to individuals as you prepare for your event. Assign costs to items if you want to improve budget control and reduce overheads by bulk buying with your sophisticated shopping list.

Once on site, use the Quartermaster function to quickly and efficiently distribute booked items to all your crew and log the return of loan items.

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Who's using eventree

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Pricing

Our Packages

FREE
package
Register your event
online and enjoy these
amazing features:
  • Customisable email templates
  • 300 individual tickets
  • Unlimited areas only
  • Barcode and passbook tickets
  • Doorlist to manage entry
  • Onsite support for crew accreditation
  • Meals module
  • Finance module
  • Resources/Quartermaster module
  • Applications module
  •  
ADVANCED
package
Sell your public tickets exclusively with us and get free access to:
  • Customisable email templates
  • Unlimited individual tickets
  • Unlimited areas, sub areas, and groups
  • Barcode and passbook tickets
  • Doorlist to manage entry
  • Onsite support for crew accreditation
  • Meals module
  • Finance module
  • Resources/Quartermaster module
  • Applications module
  • And loads more!

Some questions

Frequently asked questions

Why is eventree free?

We offer the free version of eventree free for anyone to use because we believe it is quite simply the best way to organise crew and artist attendance at events. We want people to try it for themselves and see just how much time it saves, and how much hassle it removes.

Who are TheTicketSellers?

TheTicketSellers is a company founded 10 years ago selling tickets for clubs, gigs, and festivals all around the UK. We developed eventree after 10 years working with some of the UK's best events and seeing first-hand the frustrations of event organisers. eventree seeks to eliminate those frustrations and streamline the event management process.

Why are there two free options?

The standard version of eventree provides the core features that we think most events need but is limited to 300 tickets. If you sell your public tickets with us then we're happy to provide the full version of eventree which has loads of extra features designed to make organising your event even easier. We'll even send a team on site to support and oversee your accreditation.

Why is it called eventree?

Simple. Event because it's used for managing events. Tree because the event hierarchy is a tree structure. Also just because we like trees and we like protecting the environment. No trees were harmed in the making of eventree.

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